Orders may be placed in person, by telephone 720.932.6100 or via email at aurariacateringCO.CAM@sodexo.com. You will be asked to provide a contact name, contact number, department (if applicable), mailing address, PO number (if applicable) and method of payment when booking.

Our policy for ordering is there must be a minimum of three business days (Monday-Friday) prior to the event to assure an appropriate lead-time for ordering and preparation. If you have needs outside of that ordering time frame, please call us at 720.932.6100.We continually strive to provide the best service and will accommodate special or last minute requests whenever possible. Note: Last minute bookings may be subject to a $15.00 late fee.

Upon receipt of your order Auraria Campus Catering by Sodexo will confirm your selection via email. Please review the confirmation thoroughly. If the order is correct, please reply with "approved". If there are changes or corrections please call 720.932.6100 and speak to our Catering Sales Coordinator. We will not consider an event confirmed without a PO number or credit card number and therefore will not provide services.

We need to have you confirm your guest count prior to your event. Final guarantees must be received a minimum of 3 business days in advance or the expected number will be used as the guarantee. On your final bill you will be invoiced for your guarantee or actual attendance, whichever is greater.

 * Events that continue beyond the scheduled time frame may be assessed additional staffing charges.

There is no charge for cancellations made at least three business days (M-F) before the event. Cancellations made less than four days prior to the event will incur partial charges, as food, rentals items and staffing have already been ordered. Cancellations made less than two days before the event will incur 10% of the the total charges. In cases of Campus closure due to extreme weather circumstances, those events will only incur charges for any rental items.

All prices and menu selections are subject to change without notice. Some menu items may be subject to substitution due to availability or is cases of last minute bookings. All communication regarding cancellation or guarantee changes must be made with a Catering Coodinator : voice mail or faxes are no longer accepted.

* Per Colorado Health Code, Sodexo does not allow any leftover food items to be taken home or any unsealed food items to be brought in.

During normal business hours (M-F), our pricing reflects set up and cleanup labor, buffet draping and disposable serving ware.

On-Campus Delivery charges

• A minimum order of $25.00 in the Tivoli Student Union with no delivery charge.
• Outside of Tivoli Student Union on Auraria Campus- requires delivery charge of $10.00 drop-off and a $10.00 pickup fee.
• Minimum Orders of $225.00 apply to weeknights after 5pm, Saturday and Sunday. Additional charges may apply based on nature of the event and are due to our discretion.

All events will be subject to 8.1% sales tax on all food services unless a sales tax exemption number is provided in advance. Stated menu prices are valid through September 1, 2010.

Off- campus Delivery Charges

On campus events may incur additional delivery charges based on nature of the event. Off- campus deliveries may incur additional delivery fees, i.e. fuel, parking, truck rental, and/or additional labor.

• $40.00 in the Denver Metro Area for all deliveries which require pick up equipment, staffing.
• $30.00 in the Denver Metro Area for all disposable deliveries.
• $50.00 in the Greater Denver Area for any type of delivery.

Labor Charges

Staffing is essential for ensuring the best service for your guests.

*Events that continue beyond the agreed to end time, will be charged accordingly for additional staffing costs.

GRatuity

Any function, over one hundred people, that requires wait staff will be charged 18% gratuity automatically. If you would like to add gratuity to an event that is disposable you can make those arrangements with the Catering and Sales Coordinator.

China and Glassware Service
In house china service is $3.00 per guest up to 100 guests and iIncludes three pieces of china (dinner, salad and dessert plates), one glass and four pieces of flatware. Basic linen drapes are provided for all buffets. For specialty items or groups over 100 persons, actual rental costs will be incurred.

Linens

Linen can greatly change the atmoshpere of the event. We offer both economical and extravagant options to suit all types of budgets and events. Ask our Catering Coorditnator for available options!

A la Carte china and linen may be rented at the following prices:

Decor

Whether it be a modern votive candle display to lush red rose bouquets or a balloon bunch, we have many decor selections and local event professionals to choose from. If you would like us to take care of all the details, arrangements for centerpieces and special props may be made with a Catering coordinator. All decorations must conform to local fire department guidelines.

All catered functions must have secure payment prior to the event. Credit card, business check or state purchase order numbers with proper documentation are valid payment methods. Sodexo policy requires a 75% deposit upon booking the event, with the remaining balance due the day of the event. Tax exempt organizations are required to submit a copy of their exemption certificate prior to their event date. Payment information including address, credit card number, purchase order number, etc. must be provided at time of booking. Events will not be booked without payment information.

*We DO NOT accept FOAPS numbers or Personal Checks

Alcoholic beverages may only be served on the Auraria Campus when prior permission has been granted through Campus Police and a University approval form is sent to the catering office. Under no circumstances may alcohol be sold for cash, chips, tickets or any other remuneration without a “Special Occasion License” issued from the State of Colorado. Sodexo will strictly enforce all Colorado laws pertaining to the service of alcoholic beverages. All bar service must be staffed by certified personnel only. Sodexho reserves the right to review the identification of any guest to insure that no alcohol is served to any minor and to discontinue service to any guest that appears to be legally intoxicated.

In addition, all service of alcoholic beverages will be required to cease thirty minutes prior to the end of the event. Sodexo does not stock alcoholic beverages. Each client is responsible for the purchase, delivery and pick up of the alcoholic beverages to be consumed at their event. Beverages should be delivered to the Catering Office, in sealed bottles and/or boxes, 24 hours prior to the event for proper storage and chilling, if required. All boxes must be sealed and clearly labeled with the name and date of the event. Any unconsumed beverages must be removed at the conclusion of the event. Items not retrieved 48 hours after the event will become property of Sodexo.

Full bar service may be provided and includes Pepsi, Diet Pepsi, Sierra Mist, Club Soda, Tonic Water, Orange, Grapefruit and Cranberry Juices, Ice and Fruit Garnishes, stirrers, napkins and ice at a cost of $3.59 per guest.

Wine consultation and suggestions for specialty beverages and cocktails are happily provided.

Sodexo will not assume any responsibility for the damages to or loss of any merchandise or articles left at the function prior to, during or following an event. If any valuable items are to be left in the banquet area, it is recommended that a security patrol be retained through Auraria Campus Police and a secure storage location be agreed upon with Auxiliary Services.